All Applicants
General Instructions for Completing Budget Forms
This information may vary depending on the grant program. For any item that is greater than 10% of the total budget, please provide sufficient detail to enable the Commission to understand how the amount listed for each line item was determined. Attach a detail sheet if necessary.
Note: Budgets are no longer required for Operational Support applications.
Personnel
The appropriate personnel category is determined chiefly by the nature of services performed and whether or not an individual is an employee of the organization or is an independent contractor.
1. Staff Personnel – Administrative, Artistic and Technical/Production
List payment (salaries and wages) for full- or part-time employees, divided into administrative, artistic and technical/production personnel. Include fringe benefits. In general, these employees receive W-2 tax forms. If staff performs both artistic and administrative functions, prorate the salary under both artistic and administrative expenses based on the percentage of time spent in those areas.
Administrative staff may include:
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Executive, managing and program directors
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Public relations and communications staff
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Development and marketing staff
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Administrative assistants
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Front-of-house, security
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Janitorial personnel
Artistic staff may include:
Technical/Production staff may include:
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Technical directors
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Exhibition preparators
2. Consulting, Artistic and other Contractual Employees
List payments to firms or persons for artistic or business services of individuals who are not ongoing or regular employees of the applicant but are paid as independent contractors or are temporary employees paid per service or contract. In general, contractual employees receive 1099 tax forms.
3. Exhibition/Production/Project Expenses
List expenses for:
4. Building, Office Space and Venues
List expenses for office space rental or mortgage payment for:
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Rehearsal, hall
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Theater, hall, studio
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Gallery spaces
5. Travel
List expenses directly related to travel of an individual or individuals for the program or project. Applicants should base figures on standard federal travel rates. For details, go to: www.gsa.gov. Travel costs may include:
6. Marketing
All expenses for marketing, publicity and promotion for the program or project. Do not include payments to individuals or firms that belong under personnel or outside fees and services (those expenses should be listed under Item 2). Marketing costs may include:
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Newspaper, radio or television advertising
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Printing and mailing of brochures, flyers or posters
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Website creation and maintenance
7. General Operating Expenses
These are expenses of general operation of the organization. They may include utilities (telephone, fax, gas and electricity) and office equipment rental, printing, postage, membership dues and publications purchase. Please list fundraising expenses in this category (for example, fundraising brochures and annual appeal letters, but not consultants or personnel).
8. Capital Expenses
These expenses that include building purchases or improvements, equipment purchase, or additions to a collection. Please divide them into two categories: those greater than $1,000 and those less than $1,000.
9. Total Expenses
Add subtotals listed under KAC (if required), Cash, In-Kind and Total.
10. Earned Income
Admissions/Ticket Sales
Ticket sales and season subscriptions. They must be specifically identified with this program or project.
Concessions
Include gift shop sales, refreshments, exhibit sales and parking.
Rental Fees
Include any income derived from facilities, equipment or production rental.
Other
This may include income from advertising, royalties, production rentals and services.
11. Contributed Income
Individuals
Contributions from individuals (include memberships)
Foundations
Support from private foundations or a proportional share of these gifts allocated to this program or project.
Corporations
Support from businesses and corporations or a proportional share of such gifts allocated to this project.
Government
Direct grants from government sources, either federal, state or local. Do not include Kansas Arts Commission funds. Do include NEA funds received directly and funds from other federal agencies. Federal funds cannot be used to match other federal funds.
Kansas Arts Commission (requested)
Your request to the Kansas Arts Commission.
Other
Include and identify any other anticipated contributed income.
12. Total Income (add the subtotals for earned and contributed)
Total expenses and total income must equal.
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